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Planning a Reception and Site Set-Up

Receptions & Dinners Page

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How to plan a wedding reception, planning a wedding reception dance, setting up the reception, wedding reception planning itinerary agenda invitations, etiquette, ideas, toasts , speeches, favors--follow these guidelines
 


Seating Styles
BANQUET SEATING. This type of seating refers to a sit down dinner planed. The general rule of thumb is to allow approximately 8 to 10 square feet per person. A 48 inch table will seat 6 people, while a 54 inch table can accommodate 6 to 8 people. A 60 inch and 72 inch table will seat 10 to 12 people. You can estimate about 4 to 5 feet between tables to allow for enough movement.


RECEPTION SEATING. At a reception there are very few tables and chairs. A few cocktail tables and lounge chairs are good. Because of this, the capacity increases up to 50 % compared to a banquet seating. You might consider having a coffee table or small round tables and  chairs for the elderly.


THEATRE SEATING. Theatre style seating consists of rows of chairs set up in front of a speakers’ table or podium (for workshops & seminars). The chairs can be set up straight across or in a semi-circle. If you do set up straight across, make sure you allow for at least 10 foot of space away from the speaker’s podium or table. Be sure to allow enough space between the isles, usually 6 to 8 foot across.


"Wishing Well" Wedding

Reception: growing in popularity with the Brides is the Wishing Well theme. In lieu of gifts (for the couple who have everything already), the bride and groom set up a wishing well to receive monetary gifts placed in envelopes. The money can be used to purchase larger home items or be used for the honeymoon. Check with the rental companies, crafts stores and hobby shops to rent a Wishing Well. These can be decorated with silk flowers and other items. Creative Wishing Wells can also be made/built by creative people! Be sure to add a lock for safety-sake. Add an embossed Victorian Folding fan on your Wishing Well!

For the creative & talented, many designs and forms can be made out of Styrofoam. Styrofoam can be used to create a gazebo, a cake, a wishing well, or other props. One bride I knew actually made her wedding cake out of Styrofoam, decorated it with icing, flowers, lace, pearl beads and flowers, and then served sheet-cake style. It preserved the beauty of the wedding cake and remained the centerpiece for the entire reception! 


Remember your table needs:
Head Table
Guests' Tables
Registry Table
Food Buffet
Cake(s)/Dessert Table
Beverage Table
Gift Table


 

ROOM SIZE needed 

Seating Style

20 guests

50 guests

75 guests

150 guests

60” Round Tables

240 sq ft

600 sq ft

900 sq ft

1,800 sq ft

75” Round Tables

241 sq ft

602 sq ft

904 sq ft

1,808 sq ft

Theater Style Seating

180 sq ft

450 sq ft

675 sq ft

1,350 sq ft

School Room Style 18” Tables

290 sq ft

725 sq ft

1,088 sq ft

2,175 sq ft

School Room Style 30” Tables

350 sq ft

875 sq ft

1,312 sq ft

2,625 sq ft

Reception Style

190 sq ft

475 sq ft

712 sq ft

1,425 sq ft

 

 

 

Church Fans and Folding Fans

 

 

Trade Show

20 Booths

50 Booths

75 Booths

150 Booths

8x10 Booth Size

3,200 sq ft

8,000 sq ft

12,000 sq ft

24,000 sq ft

10x10 Booth

4,000 sq ft

10,000 sq ft

15,000 sq ft

30,000 sq ft

 

 

Let's Start with the Table!

Banquet Style--4'x30"

Umbrella Table--48"

Banquet Style--6'x30"

Serpentine, 1/4 Round

Banquet Style--8'x30"

Heart Shaped, 48"

Round, 30" (seats 2)

Bistro Style, 36"x42"

Round, 36" (seats 4)

 

Round, 48" (seats 6)

 

Round, 60" (seats 8)

 

Round, 72" (seats 10)

 

 

LINEN FABRICS---Choose From:

Cotton

Solids

Stripe

Satin

Damask

Prints

White Satin

Lace

Specialty Fabrics

Paper Cloths

Vinyl

 

 

LINEN SIZES

Long:  54x80

Round, 90"

Long:  54x108

Round, 108"

Long:  54x120

Round, 120"

Long:  54x144

Round, 132"

Long:  70x120

 

Long:  90x108

Square, 54x54

Long:  90x132

Square, 70x70

Long:  90x156

 

Long:  120x216

 

 

 

 

 

Napkins

Chair Covers

Table Overlays or Toppers

Chair Cushions

 

 

IDEAS for CENTERPIECES

 

Event Themes & Decor

 

Tall or Short  Silver Candlesticks

3-Branch Silver Candelabra

Hurricane Lamp  w/Base

5-Branch Silver Candelabra

Tabletop Mirrors:  12", 18", 24", 30", 36"

Glass/Mirror Stands

  

 

Dishes

 

ITEM

TYPE

Amount Needed

Dinner Plate

Paper

Plastic

China

 

Lunch Plate

Paper

Plastic

China

 

Salad Plate

Paper

Plastic

China

 

Dessert Plate

Paper

Plastic

China

 

Soup Bowels/Bowels

Paper

Plastic

China

 

Coffee Cups

Paper

Plastic

China

 

Coffee Cups/

Paper

Plastic

China

 

Saucer

  

  

China

 

Salt & Pepper

Paper

Plastic

China

 

Gravy Boats

 

 

China

 

Butter Dish

 

Plastic

China

 

Sugar/Creamer

Paper

Plastic

China

 

Flatware

Stainless

Plastic

Silver

 

 

White

Clean

Color

 

 

 

 

Placemats

Wine Bottle Holder (silver)

 

 

Glassware

 10 oz Water
12 oz Water
 12 oz or 15 oz Iced Tea
 6 oz or 12 oz Wine
 Tulip Champagnes, 6 oz
 Glass Coffee Cup
 Punch cup
 Juice
9 oz Old Fashioned
 10 oz Hi-Ball
 12 oz Hi-Ball
 Ball Jar
 Beer Mugs
 Martini
 9 oz Margarita
 12 oz Brandy Snifters
 Beer Pilsners
 Irish Coffee Mugs
Whiskey Sours
 Sherry
 Cordials
Parfaits
Punch Bowls
Mint Bowls
Nut Bowls
Ashtrays
Shrimp Cocktail
Wine Bucket
Ice Bucket
Wine Decanter, 1 liter
Water Jug or Carafe
 

 

EXTRA ACCESSORIES

Warmers
Chafing Dish w/Pyrex Insert
Round Warmer

Servers
Baskets
Glass
China
Trays
Wood/Basket
Silver
 
Coffee Maker
Polished Chrome
 

Beverage Servers
Silver Service Set
Thermo Servers
 

Platform Stage for Head Table

Dance Floor

 

 

Receptions & Dinners Page

Rehearsal Dinner              

Menu Planning

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