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Receptions & Dinners Page 1 

 

Reception Site Set-Up

How to plan a wedding reception, planning a wedding reception dance, setting up the reception, wedding reception planning itinerary agenda

 

 Tips on size and numbers     

Seating Styles

   BANQUET SEATING.  This type of seating refers to a sit down dinner planed.  The general rule of thumb is to allow approximately 8 to 10 square feet per person.  A 48 inch table will seat 6 people,  while a 54 inch table can accommodate 6 to 8 people.  A 60 inch and 72 inch table will seat 10 to 12 people.  You can estimate about 4 to 5 feet between tables to allow for enough movement.

     RECEPTION SEATING.  At a reception there are very few tables and chairs.  A few cocktail tables and lounge chairs are good.  Because of this, the capacity increases up to 50 % compared to a banquet seating.  You might consider having a coffee table or small round tables and chairs for the elderly.

     THEATRE SEATING.  Theatre style seating consists of rows of chairs set up in front of a speakers’ table or podium (for workshops & seminars).  The chairs can be set up straight across or in a semi-circle.  If you do set up straight across, make sure you allow for at least 10 foot of space away from the speaker’s podium or table.  Be sure to allow enough space between the isles, usually 6 to 8 foot across. 

 

 

"Wishing Well" Wedding Reception:  growing in popularity with the Brides is the Wishing Well theme.  In lieu of gifts (for the couple who have everything already), the bride and groom set up a wishing well to receive monetary gifts placed in envelopes.  The money can be used to purchase larger home items or be used for the honeymoon.  Check with the rental companies, crafts stores and hobby shops to rent a Wishing Well.   These can be decorated with silk flowers and other items.  Creative Wishing Wells can also be made/built by creative people!  Be sure to add a lock for safety-sake.  Add an embossed Victorian Folding fan on your Wishing Well!

 

For the creative & talented, many designs and forms can be made out of Styrofoam. Styrofoam can be used to create a gazebo, a cake, a wishing well, or other props. One bride I knew actually made her wedding cake out of Styrofoam, decorated it with icing, flowers, lace, pearl beads and flowers, and then served sheet-cake style. It preserved the beauty of the wedding cake and remained the centerpiece for the entire reception! 

 

Remember your table needs:

Head Table

Guests' Tables

Registry Table

Food Buffet

Cake(s)/Dessert Table

Beverage Table

Gift Table  

 

 

 

ROOM SIZE needed                                  

Seating Style

20 guests

50 guests

75 guests

150 guests

60” Round Tables

240 sq ft

600 sq ft

900 sq ft

1,800 sq ft

75” Round Tables

241 sq ft

602 sq ft

904 sq ft

1,808 sq ft

Theater Style Seating

180 sq ft

450 sq ft

675 sq ft

1,350 sq ft

School Room Style 18” Tables

290 sq ft

725 sq ft

1,088 sq ft

2,175 sq ft

School Room Style 30” Tables

350 sq ft

875 sq ft

1,312 sq ft

2,625 sq ft

Reception Style

190 sq ft

475 sq ft

712 sq ft

1,425 sq ft

 

 

 

 

 

Church Fans and Folding Fans

Trade Show

20 Booths

50 Booths

75 Booths

150 Booths

8x10 Booth Size

3,200 sq ft

8,000 sq ft

12,000 sq ft

24,000 sq ft

10x10 Booth

4,000 sq ft

10,000 sq ft

15,000 sq ft

30,000 sq ft

 

 

 

 

 Let's Start with the Table!

Banquet Style--4'x30"

Umbrella Table--48"

Banquet Style--6'x30"

Serpentine, 1/4 Round

Banquet Style--8'x30"

Heart Shaped, 48"