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Planning a Quinceanera / Sweet 15 Planning

Be sure to use the Worksheet List to plan other aspects of your Event!

  Worksheet List

Most Common Needs for Many Events

Addressing Envelopes
Budgeting  
Event Evaluation
Flowers & their Meaning

Menu

Reception Set-Up
Rental Needs

Theme Ideas
Other

 

Quninceanera / Sweet 15 Planning Page 2

What?

Sweet 15 is a major milestone in a girl’s life—a long-established celebration all over the world. As a time-honored tradition for girls, planning this celebration takes a great deal of planning. The attention to rich culture and tradition is important and many celebrate it differently. Adding a little extra must fit your taste and that of your family’s customs. The beginnings of Quinceañera go way back to the combining of Christianity, the Aztec religion and lifestyle when the Spanish conquered the Aztec Indians in the 1500’s. It is still popular amongst the Hispanics in Mexico, the United States, South America and in other Spanish-speaking countries.

Purpose?

This special celebration marks the beginning of womanhood as she “comes out” to be presented to society. Tradition places additional responsibilities on the young woman after her Quinceañera such as household duties, family needs, work, volunteerism, or even marriage. While a great deal of attention is placed on the party and the celebration, the basic belief is for the young woman to live a life of faith, good moral principles, devotion to her community and live a wholesome lifestyle. The ceremony is value and moral centered. Like the milestone markers of birth, baptism, and confirmation, the Quinceanera gives thanks to God.

Spiritual reverence is important for some families planning this event. They also have the duty to assist with the financial costs of the event along side the godparents and other special friends and family members.
Decide who will be members of your court. Fourteen couples (one for each year of your life) are chosen. Fourteen Damas (maids of honors) and fourteen chamberlanes (chamberlains) may include family members and/or close friends.  You might also consider having flower girls to scatter rose petals or to carry a basket of flowers. Visit the pages through this site for planning tips & ideas.  

When?    Customs & Traditions. The birthday girl is serenaded by a mariachi band in front of her house the night before her 15th birthday . A celebration is planned for her birth date or the Saturday closest to her birthday—Quinceañera! 


Where?

Typically, a church mass is celebrated. The dinner and dance celebration can be held at the church hall, a reception/banquet hall, or other unique possibilities.   
How? will have a touch of protocol and a touch of special creativity as discussed with your Priest or Pastor. As with most ceremonies, consider the following as ideas:
-Special Scripture or Poem reading by a designated person
-Candle Lighting Ceremony (14 candles for the Court, parents, Godparents and the Quinceañera)
-Special music
-Signing of the Certificate (Parents and Godparents can personally sign)....see above certificate
-Acknowledgement and Recognition of other "special people" 
-Special Prayer or Verse

Dance Program
After the Court is presented and then the Quinceanera, special dances are reserved as follows:
 
The first dance is a waltz danced with the Quinceanera and her father
The Court of Honor is presented
The Godparents join in
Lastly, the dance floor is open for guests
Males usually take turns dancing with the Quinceanera
After this presentation, the toast is given and the cake is served.  



Things to Consider
Talking with the Priest
Favorite theme color(s)
Dress color (white, pink or another color?)
Music
Guest List
Church location
Banquet/Dance Hall
Decorative Theme
Table treats & decor
Food
Bakery
Choice of Chambelanes and Damas
Formal wear rental
Hire a Coordinator, party planner or wedding consultant
Remembrance Cards
Religious & Cultural aspects of the Quinceanera Mass is a very important part of the tradition. Be sure to reserve the church well in advance. The Quinceanera is accompanied by her parents and her godparents (padrinos). The Quinceanera is presented to the center of the altar for Mass. The service also includes the blessing of special gifts by the priest, scripture reading, music and song. It can be at this time or after the banquet, yet it is customary for the mother of the Quinceanera to place the tiara upon her daughter’s head, the father change her flat shoes to high heels and the Quinceanera gives her youngest sister (or parents) her porcelain doll. This is like the “cutting of the apron strings” where the Quinceanera becomes a young woman.
 

 

 


It is customary for the Quinceanera to receive some or all of the following items for her ceremony:

TIARA
Denotes a "princess" before God and the world; a triumph over childhood and ability to face the challenges ahead.

CROSS or MEDAL
Signifies faith - in God, in herself, and in her world.

BIBLE (or PRAYER BOOK) & ROSARY
Important resources to keep the word of God in her life.



SCEPTER
Symbolizes authority, and more importantly, responsibility for her life, that is now being given to the young woman.

• Quinceanera traditionally wears a ball gown, with her Court dressed in gowns and tuxedos.

 

Spiritual reverence is important for some families planning this event. They also have the duty to assist with the financial costs of the event along side the godparents and other special friends and family members. To cover the multiple expenses, a host of padrinos and madrinas may be invited to sponsor, respectively, the dress, the music, the locale, the bar, the cake and the table favors. In some Hispanic cultures, the gifts are given to the Quinceanera by "padrinos" (also called godparents or sponsors) specially chosen by the family. The padrinos who give the Traditional Ceremony Gifts are formally recognized, and often are part of the procession for either the church or reception ceremony, or do the presentation of the gifts to the priest for the blessing.

• At the church ceremony, a special Kneeling Pillow, sometimes personalized with the Quinceañera’s name, is placed in position for the young girl to kneel on during the ceremony
• Smaller decorated Ceremony Pillows for the presentation of the Quinceañera’s ceremony gifts, such as the Tiara, the Scepter and the Shoes.
• The TIARA also plays a role in the actual Quinceanera ceremony. It is traditional for the headpiece worn by the Quinceanera to be ceremoniously replaced with the TIARA. The "Crowning" is done either by her parents or the godparents presenting the gift. The Scepter is also presented to the Quinceanera at the same time. This ceremony usually takes place at the reception. This must be decided upon—reception or church service.

Decide who will be members of the court. Fourteen couples (one for each year of your life) are chosen. Fourteen Damas (maids of honors) and fourteen chamberlanes (chamberlains) may include family members and/or close friends as well as her personal chambelan (escort).

You might also consider lining up flower girls to scatter rose petals or to carry a basket of flowers. At the end of the mass younger sisters, cousins and friends pass out bolos (commemorative favors) to those in attendance as the Quinceañera places her bouquet upon the altar of the for the Virgin Maria. There are also bolos or gifts set out on the tables at the reception/dance, usually ceramicas, are souvenirs of the occasion for all the guests who attended the celebration.

When? The birthday girl is serenaded by a mariachi band in front of her house the night before her 15th birthday. A celebration is planned for her birth date or the Saturday closest to her birthday—Quinceañera!


 

 

 

 PRINT OUT BELOW & START A PLANNER WORKBOOK

 

 

BUDGET FORMULA

When planning the Quinceanera event, the following formulas can be used in determining expenses and purchases. Either formula can assist you in planning.  With the dollar amount that you have, assign the following percentages to it.    Either way, the food table will be the more costly item (in most cases).  You can always modify where needed.   A good budget will allow you to adjust where needed. 

 

Choose one of the following to work with:

 

Reception/Catering

52%

Reception

40%

 

Invitations

3%

Printing

10%

 

Dress & Accessories

5%

Apparel

14%

 

Flowers

5%

Miscellaneous

 8%

 

 Music, live band, DJ

5%-18%

Photography

10%

 

 Miscellaneous

5-10%

Flowers

 7%

 

 

 

Musicians

 5%

 

 

 

Rentals

 6%

 

 

Budgeting for the celebration event is very important.  With so many details, expenses can add up very quickly.   Planning and preparation, in advance, will assist in this process.   

 

 

Starting a Quinceañera Business--get these worksheets, plus more!

 

 

 

  Planner Worksheet for a SMALL Quinceanera GATHERING in the HOME

ITEM

DESCRIPTION

AMOUNT ESTIMATED

Cake

 

 

$_____ per slice X # of Guests_____ = $

Punch (ingredients)

 

 

 

Coffee

 

 

 

Other Beverage:  Iced Tea, Hot Tea, Hot Cider

 

 

Cookies/other

 

 

 

Invitations

 

 

 

Postage

 

 

 

Calligraphy Fees to address envelopes

 

 

 

Music

 

 

 

Flowers/Decorations

 

 

 

Plates

 

 

 

Napkins

 

 

 

Plastic ware

 

 

 

Cups

 

 

 

Table Covering

 

 

 

PHOTOGRAPHY

 

 

 

VIDEOGRAPHY

 

 

 

Servers

 

 

 

Gift(s)

 

 

 

Guest Book/other

 

 

 

 

 

 

 

 

 

 

BASE PLANNER SHEET Survey Form

Date of Event:

 

Day of Week:

Time:

Location Site:

 

Estimated # of People:

 

Address of Site:

 

Estimated # of Invitations:

 

Contact Person:

 

Phone:

 

Pager:

e-mail:

 

Guest of HONOR:

 

Names of the PARENTS:

 

 

Names of the GODPARENTS:

 

 

Phone:

Pager:

 

E-mail:

Theme Colors:

 

 

Theme:

 

 

OTHER INFORMATION / REQUESTS:

 

 

 

 

 

 

 

Date of Event:

 

Day of Week:

Time:

Location Site:

 

Estimated # of People:

 

Address of Site:

 

Estimated # of Invitations to order:

 

Contact Person:

 

Phone:

 

Pager:

e-mail:

 

Name of Priest or Officiant:  

Guest of HONOR:

 

Phone:

Pager:

 

E-mail:

Theme Colors:

 

 

Theme:

 

 Notes:

 

 

 

RECEPTION SITE LOCATION WORKSHEET 

Location:

 

Address:

 

 

Contact Person:

Phone:

 

Web Site Address?

Fax:

 

 

Time Frame:

 

 

Base Rental Fee:

 

Fee Per Hour Extra:

 

Extra Time:

Pre-set up allowed:

 

 

 

Set-up Time:

Fee:

Clean-up Fee:

 

 

 

Security Fee:

Fee for Tables:

Sound System

 

 

 

TV/Monitors

Fee for Chairs:

# of Tables Needed:

 

 

 

# of Chairs Needed:

Fee for Table Clothes:

 

Alcoholic Beverages Allowed?

 

Electrical Outlets

Food on Site?

Other Services:

 

 

 

Other Requirements:

 

 

 

 

DJ contact information

 

 

 

 

 

 

Damas

  Chambelanes

 

 

 

 

 

 

 

 

 

 

 

 

 

 

  
  
  
  
  

 

 

 

 

SCHEDULING WORKSHEET     

RSVP Due Date:

 

 

Final Head Count

Delivery Dates/Times:

 

Setup Time/Date

 

 

Rental pickup date and time:

 

 

 

Rental pickup date and time: 

Reserve needed hotel rooms

 

   

 

Arrange Rehearsal with Court

Other:

 

 

 

 

DECORATOR ITEMS

 

20" White Columns

Umbrellas &?48" Round Tables

30" White Columns

Trellis, Lattice Gazebo

40" White Columns

Trellis, Lattice Archway

Colonnade Arch Piece

Garden Lanterns or Torches

Wicker Bird Cage

Wicker Bird Cage

Wicker Screen

Wicker or Lattice Screen

Portable Bar

Portable Bar

Wishing Well

Wishing Well

Bird Feeder

Bird Feeder

Display Fountain

Full Length Floor Mirrors

Candelabra

 Canopy

Mailbox

Treasure Chest

Park Bench

Palm Tree, Fichus Tree, etc.

Large & Small Sombreros

National Flags w/stands

Piñata

Ice Sculpture

Mexican Blanket

 

 

 

Lighting

Votive Candles

Tike Torches w/oil

Clamp-on Spot Lights

Decorative Oil Lamps

Hurricane Glass w/Candle

Red Oil Lamps for Western themes

Pole Lights

Strobe Lights

Single Candle Stand w/Globe & Candle

Glass Mirror Ball (electric motor)

Party Street Lamp, 7' tall

 

Tall or Short  Silver Candlesticks

3-Branch Silver Candelabra

Hurricane Lamp  w/Base

5-Branch Silver Candelabra

Tabletop Mirrors:  12", 18", 24", 30", 36"

Glass/Mirror Stands

 

 

 

 

 

 

Names of Contributing Sponsors & What they will Pay for:

 

 

 

 

 

 

 

The Quinceanera's Prayer of Dedication
I offer you, O Lord, my youth. Guide my steps, my actions, my thoughts. Grant me the grace to understand your new commandment to love one another, and may your grace not be wasted in me. I ask you this through Jesus Christ, your Son, our Savior and Redeemer.

Oh, Mary, my mother, present my offering and my life to the Lord: by my model of a valiant woman, my strength and my guide. You have the power to change hearts: take mine then and make me a worthy daughter of yours. Amen.
 
 

 

 Starting a Quinceañera Business--get these worksheets, plus more!

 

 

Quninceanera / Sweet 15 Planning Page 2

 

 

 

 

 

 

 

  Quinceanera Sweet 15 Certificate Keepsake

Surprise Someone You Adore!

What Does Your Church Provide as a Certificate?

Consider an Heirloom!

 

Have Quince sign During the Ceremony as her commitment!

 

Frame & Mat Certificate--Have Guests Sign on Mat!

Godparent Sponsor Certificate Gift

 

 Size:  8x10

Paper:  Parchment-like, sepia tones

Wording: Childhood fantasies were yesterday and Womanhood faith began today. She reaffirmed her commitment to God, her family and to her community on this special day. (name of Quince):_____ on ___________ (day of week) the ______ day of __________ (year):___ at ____________(church or location) in the City of __________ in ________ (name of State, Country or Territory)
 Quinceañera (personally signs) ______

Parents' signature _____    Godparents' signature__________
(optional blank line for signature of priest or other signature) ____________
 

Personalized Quinceanera / Sweet 15 Certificate w/Hand-Lettered Calligraphy & India ink 

Step 1
Check-Out Cart
 
Personalized Certificate with Calligraphy: $25
 

 

 

Mail Order

Step 2

Entry Information Procedure:
Copy & Paste required certificate entries (below) into an email to valerietillery@gmail.com or in the payment notes  Please Proof-read  and spell words out in full. NOTE: Some prefer a consistent filled-in look, yet if you plan to have the witnesses and officiate to personally sign the certificate, leave the space blank.

Name of Quinceanera
Day of Event (Saturday?)
Event Date
Church/Ceremony Site
State where Ceremony takes place
City
Names of Parents
Name of Godparents
Name of Officiate
Title of Officiate

 

 

 

 

Quninceanera / Sweet 15 Planning Page 2

MASS READINGS AND PRAYERS

 

 

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