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Starting a Quinceañera Business

 

Planning a Quinceanera / Sweet 15 Planning

What?

Sweet 15 is a major milestone in a girl’s life—a long-established celebration all over the world. As a time-honored tradition for girls, planning this celebration takes a great deal of planning. The attention to rich culture and tradition is important and many celebrate it differently. Adding a little extra must fit your taste and that of your family’s customs. The beginnings of Quinceañera go way back to the combining of Christianity, the Aztec religion and lifestyle when the Spanish conquered the Aztec Indians in the 1500’s. It is still popular amongst the Hispanics in Mexico, the United States, South America and in other Spanish-speaking countries.

Purpose?

This special celebration marks the beginning of womanhood as she “comes out” to be presented to society. Tradition places additional responsibilities on the young woman after her Quinceañera such as household duties, family needs, work, volunteerism, or even marriage. While a great deal of attention is placed on the party and the celebration, the basic belief is for the young woman to live a life of faith, good moral principles, devotion to her community and live a wholesome lifestyle. The ceremony is value and moral centered. Like the milestone markers of birth, baptism, and confirmation, the Quinceanera gives thanks to God.

Spiritual reverence is important for some families planning this event. They also have the duty to assist with the financial costs of the event along side the godparents and other special friends and family members.
Decide who will be members of your court. Fourteen couples (one for each year of your life) are chosen. Fourteen Damas (maids of honors) and fourteen chamberlanes (chamberlains) may include family members and/or close friends.  You might also consider having flower girls to scatter rose petals or to carry a basket of flowers. Visit the pages through this site for planning tips & ideas.  

When?    Customs & Traditions. The birthday girl is serenaded by a mariachi band in front of her house the night before her 15th birthday . A celebration is planned for her birth date or the Saturday closest to her birthday—Quinceañera! 


Where?

Typically, a church mass is celebrated. The dinner and dance celebration can be held at the church hall, a reception/banquet hall, or other unique possibilities.   
How? will have a touch of protocol and a touch of special creativity as discussed with your Priest or Pastor. As with most ceremonies, consider the following as ideas:
-Special Scripture or Poem reading by a designated person
-Candle Lighting Ceremony (14 candles for the Court, parents, Godparents and the Quinceañera)
-Special music
-Signing of the Certificate (Parents and Godparents can personally sign)....see above certificate
-Acknowledgement and Recognition of other "special people" 
-Special Prayer or Verse

Dance Program
After the Court is presented and then the Quinceanera, special dances are reserved as follows:
 
The first dance is a waltz danced with the Quinceanera and her father
The Court of Honor is presented
The Godparents join in
Lastly, the dance floor is open for guests
Males usually take turns dancing with the Quinceanera
After this presentation, the toast is given and the cake is served.  



Things to Consider
Talking with the Priest
Favorite theme color(s)
Dress color (white, pink or another color?)
Music
Guest List
Church location
Banquet/Dance Hall
Decorative Theme
Table treats & decor
Food
Bakery
Choice of Chambelanes and Damas
Formal wear rental
Hire a Coordinator, party planner or wedding consultant
Remembrance Cards
Religious & Cultural aspects of the Quinceanera Mass is a very important part of the tradition. Be sure to reserve the church well in advance. The Quinceanera is accompanied by her parents and her godparents (padrinos). The Quinceanera is presented to the center of the altar for Mass. The service also includes the blessing of special gifts by the priest, scripture reading, music and song. It can be at this time or after the banquet, yet it is customary for the mother of the Quinceanera to place the tiara upon her daughter’s head, the father change her flat shoes to high heels and the Quinceanera gives her youngest sister (or parents) her porcelain doll. This is like the “cutting of the apron strings” where the Quinceanera becomes a young woman.
 

 

 


It is customary for the Quinceanera to receive some or all of the following items for her ceremony:

TIARA
Denotes a "princess" before God and the world; a triumph over childhood and ability to face the challenges ahead.

CROSS or MEDAL
Signifies faith - in God, in herself, and in her world.

BIBLE (or PRAYER BOOK) & ROSARY
Important resources to keep the word of God in her life.



SCEPTER
Symbolizes authority, and more importantly, responsibility for her life, that is now being given to the young woman.

• Quinceanera traditionally wears a ball gown, with her Court dressed in gowns and tuxedos.

 

Spiritual reverence is important for some families planning this event. They also have the duty to assist with the financial costs of the event along side the godparents and other special friends and family members. To cover the multiple expenses, a host of padrinos and madrinas may be invited to sponsor, respectively, the dress, the music, the locale, the bar, the cake and the table favors. In some Hispanic cultures, the gifts are given to the Quinceanera by "padrinos" (also called godparents or sponsors) specially chosen by the family. The padrinos who give the Traditional Ceremony Gifts are formally recognized, and often are part of the procession for either the church or reception ceremony, or do the presentation of the gifts to the priest for the blessing.

• At the church ceremony, a special Kneeling Pillow, sometimes personalized with the Quinceañera’s name, is placed in position for the young girl to kneel on during the ceremony
• Smaller decorated Ceremony Pillows for the presentation of the Quinceañera’s ceremony gifts, such as the Tiara, the Scepter and the Shoes.
• The TIARA also plays a role in the actual Quinceanera ceremony. It is traditional for the headpiece worn by the Quinceanera to be ceremoniously replaced with the TIARA. The "Crowning" is done either by her parents or the godparents presenting the gift. The Scepter is also presented to the Quinceanera at the same time. This ceremony usually takes place at the reception. This must be decided upon—reception or church service.

Decide who will be members of the court. Fourteen couples (one for each year of your life) are chosen. Fourteen Damas (maids of honors) and fourteen chamberlanes (chamberlains) may include family members and/or close friends as well as her personal chambelan (escort).

You might also consider lining up flower girls to scatter rose petals or to carry a basket of flowers. At the end of the mass younger sisters, cousins and friends pass out bolos (commemorative favors) to those in attendance as the Quinceañera places her bouquet upon the altar of the for the Virgin Maria. There are also bolos or gifts set out on the tables at the reception/dance, usually ceramicas, are souvenirs of the occasion for all the guests who attended the celebration.

When? The birthday girl is serenaded by a mariachi band in front of her house the night before her 15th birthday. A celebration is planned for her birth date or the Saturday closest to her birthday—Quinceañera!


 

 

 

 PRINT OUT BELOW & START A PLANNER WORKBOOK

 

 

BUDGET FORMULA

When planning the Quinceanera event, the following formulas can be used in determining expenses and purchases. Either formula can assist you in planning.  With the dollar amount that you have, assign the following percentages to it.    Either way, the food table will be the more costly item (in most cases).  You can always modify where needed.   A good budget will allow you to adjust where needed. 

 

Choose one of the following to work with:

 

Reception/Catering

52%

Reception

40%

 

Invitations

3%

Printing

10%

 

Dress & Accessories

5%

Apparel

14%

 

Flowers

5%

Miscellaneous

 8%

 

 Music, live band, DJ

5%-18%

Photography

10%

 

 Miscellaneous

5-10%

Flowers

 7%

 

 

 

Musicians

 5%

 

 

 

Rentals

 6%

 

 

Budgeting for the celebration event is very important.  With so many details, expenses can add up very quickly.   Planning and preparation, in advance, will assist in this process.   

 

 

 

 

  Planner Worksheet for a SMALL Quinceanera GATHERING in the HOME

ITEM

DESCRIPTION

AMOUNT ESTIMATED

Cake

 

 

$_____ per slice X # of Guests_____ = $

Punch (ingredients)

 

 

 

Coffee

 

 

 

Other Beverage:  Iced Tea, Hot Tea, Hot Cider

 

 

Cookies/other

 

 

 

Invitations

 

 

 

Postage

 

 

 

Calligraphy Fees to address envelopes

 

 

 

Music

 

 

 

Flowers/Decorations

 

 

 

Plates

 

 

 

Napkins

 

 

 

Plastic ware

 

 

 

Cups

 

 

 

Table Covering

 

 

 

PHOTOGRAPHY

 

 

 

VIDEOGRAPHY

 

 

 

Servers

 

 

 

Gift(s)

 

 

 

Guest Book/other

 

 

 

 

 

 

 

 

 

 

BASE PLANNER SHEET Survey Form

Date of Event:

 

Day of Week:

Time:

Location Site:

 

Estimated # of People:

 

Address of Site:

 

Estimated # of Invitations:

 

Contact Person:

 

Phone:

 

Pager:

e-mail:

 

Guest of HONOR:

 

Names of the PARENTS:

 

 

Names of the GODPARENTS:

 

 

Phone:

Pager:

 

E-mail:

Theme Colors:

 

 

Theme:

 

 

OTHER INFORMATION / REQUESTS:

 

 

 

 

 

 

 

Date of Event:

 

Day of Week:

Time:

Location Site:

 

Estimated # of People:

 

Address of Site:

 

Estimated # of Invitations to order:

 

Contact Person:

 

Phone:

 

Pager:

e-mail:

 

Name of Priest or Officiant:    

Guest of HONOR:

 

Phone:

Pager:

 

E-mail:

Theme Colors:

 

 

Theme:

 

 Notes:

 

 

 

RECEPTION SITE LOCATION WORKSHEET 

Location:

 

Address:

 

 

Contact Person:

Phone:

 

Web Site Address?

Fax:

 

 

Time Frame:

 

 

Base Rental Fee:

 

Fee Per Hour Extra:

 

Extra Time:

Pre-set up allowed:

 

 

 

Set-up Time:

Fee:

Clean-up Fee:

 

 

 

Security Fee:

Fee for Tables:

Sound System

 

 

 

TV/Monitors

Fee for Chairs:

# of Tables Needed:

 

 

 

# of Chairs Needed:

Fee for Table Clothes:

 

Alcoholic Beverages Allowed?

 

Electrical Outlets

Food on Site?

Other Services:

 

 

 

Other Requirements:

 

 

 

 

DJ contact information

 

 

 

 

 

 

Damas

  Chambelanes

 

 

 

 

 

 

 

 

 

 

 

 

 

 

   
   
   
   
   

 

 

 

 

SCHEDULING WORKSHEET     

RSVP Due Date:

 

 

Final Head Count

Delivery Dates/Times:

 

Setup Time/Date

 

 

Rental pickup date and time:

 

 

 

Rental pickup date and time: 

Reserve needed hotel rooms

 

   

 

Arrange Rehearsal with Court

Other:

 

 

 

 

DECORATOR ITEMS

 

20" White Columns

Umbrellas &?48" Round Tables

30" White Columns

Trellis, Lattice Gazebo

40" White Columns

Trellis, Lattice Archway

Colonnade Arch Piece

Garden Lanterns or Torches

Wicker Bird Cage

Wicker Bird Cage

Wicker Screen

Wicker or Lattice Screen

Portable Bar

Portable Bar

Wishing Well

Wishing Well

Bird Feeder

Bird Feeder

Display Fountain

Full Length Floor Mirrors

Candelabra

 Canopy

Mailbox

Treasure Chest

Park Bench

Palm Tree, Fichus Tree, etc.

Large & Small Sombreros

National Flags w/stands

Piñata

Ice Sculpture

Mexican Blanket

 

 

 

Lighting

Votive Candles

Tike Torches w/oil

Clamp-on Spot Lights

Decorative Oil Lamps

Hurricane Glass w/Candle

Red Oil Lamps for Western themes

Pole Lights

Strobe Lights

Single Candle Stand w/Globe & Candle

Glass Mirror Ball (electric motor)

Party Street Lamp, 7' tall

 

Tall or Short  Silver Candlesticks

3-Branch Silver Candelabra

Hurricane Lamp  w/Base

5-Branch Silver Candelabra

Tabletop Mirrors:  12", 18", 24", 30", 36"

Glass/Mirror Stands

 

 

 

 

 

 

Names of Contributing Sponsors & What they will Pay for:

 

 

 

 

 

 

 

Quinceanera Dance Agenda Planner
 

Quinceanera Dance Agenda Planner

 

 

Name of Quinceanera____________________________________

 

Date:_________________________________________________

 

 

Reception/Dinner:  ___:___ to ___:___

 

Dinner Music Provided

Background   Classical     Jazz    latino    Mariachi    Seasonal   Music Not Provided

 

Dance

Guests begin arriving:  ___:___

Grand Introduction:  ___:___

 

Music:  Title-___________________________________ 

Artist-________________________

 

Honored Court

Damas

  Chambelanes

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Other Attendants:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Godparents/Padrinos of the Quinceanera

 

1st (baptism godparents, please indicate if married):____________________________________________________________

 

 

Grandparents of the Quinceanera (if any)

 

1st (mom’s side):______________________________________________________________

 

2nd (dad’s side):_______________________________________________________________

 

Parents: of the Quinceanera:____________________________________________________

 

Charmers/Lucky Charms

Females:______________________________

 

Males______________________________

 

The lucky charm is the one who carries the healed-shoes on the pillow to the Father who changes the shoes on the Quinceanera. The Quince changes from a little girl into a young lady.  The lucky charm is usually like the little sister or another family member.  Also, the Quince traditionally will carry a doll and this doll can be handed down to her lucky charm.  It is just a part of the tradition but it has very special meaning to the Quince.

 

 

Changing of the Shoes

The changing of the shoes signifies a young ladies transformation from a little girl into a woman. Usually she will wear flats and then at the ceremony the Father will go and exchange her shoes to heals.  Kind of like the first dance at a wedding. It will be Dad and daughter the center of attention for this exchange of shoes and then they have their first dance.  s the young lady now a lady not a little girl any more.

 

 

Person presenting shoes to Quinceanera:____________________________________________________

 

Person changing shoes:_______________________________________________________

 

Presentation of the Doll to:______________________________________________________

 

 

 

Father’s Waltz

Music:  Title-___________________________________

 

Artist-_________________________

 

(Will the Quinceanera only dance with her father?  If not, specify)

1.      __________________________________________

 

2.      __________________________________________

 

3.      __________________________________________

 

Quinceanera’s Waltz

Music:  Title-___________________________________

Artist-_________________________

 

Court Dance

Music:  Title-___________________________________

Artist-_________________________

 

Dance Starts ___:___ to ___:___

 

First Dance Song:____________________________________

 

Cutting of the Cake and Toast: ___:___ 

Toast will be made by:________________________

 

Last Song: ___:___ 

Music:  Title-___________________________________

Artist-_________________________

 

 

Other Notes:

 

 

 

 

"To-Do" List

cPlace Notice in the Church Bulletin                                

cObtain forms from Newspaper for notice

cRecruit “home hosts” for out of town guests                  

cPrepare the “fee envelopes” in advance

cCreate Table Center pieces (or hire someone)                       

cDisposable Cameras                                                      

cBubbles in Tiny Bottles (decorated)

cAutograph Books at the Tables                          

cFramed Invitation

cShadow Box with memorabilia               

cOld Photos & Trinkets

cFamily Bible on Display                                      

cCreate a Time Capsule

cVictorian Certificate in calligraphy!                    

cPlum Pen & Registy Book

cMenu Holder Frame                                                         

cPre-printed Address Labels or Embosser

cCandles                                                                 

cEasel

cSmaller Pillows to carry the shoes, bible, etc.

 

  

NOTES:

 

 

 ______________________________
 
Charmers/Lucky Charms
Females:______________________________ by Males______________________________
 The lucky charm is the one who carries the healed-shoes on the pillow to the Father who changes the shoes on the Quinceanera. The Quince changes from a little girl into a young lady. The lucky charm is usually like the little sister or another family member. Also, the Quince traditionally will carry a doll and this doll can be handed down to her lucky charm. It is just a part of the tradition but it has very special meaning to the Quince.

Changing of the Shoes
The changing of the shoes signifies a young ladies transformation from a little girl into a woman. Usually she will wear flats and then at the ceremony the Father will go and exchange her shoes to heals. Kind of like the first dance at a wedding. It will be Dad and daughter the center of attention for this exchange of shoes and then they have their first dance. As the young lady now a lady not a little girl any more.

Person presenting shoes to Quinceanera:__________________________________________
 
Person changing shoes:_______________________________________________________
 
Presentation of the Doll to:______________________________________________________
 
Father’s Waltz
Music: Title-___________________________________ Artist-_________________________
 
(Will the Quinceanera only dance with her father? If not, specify)
1. __________________________________________
 
2. __________________________________________
 
3. __________________________________________
 

Quinceanera’s Waltz
Music: Title-___________________________________ Artist-_________________________
 
Court Dance
Music: Title-___________________________________ Artist-_________________________
 
Dance Starts ___:___ to ___:___
 
First Dance Song:____________________________________
 
Cutting of the Cake and Toast: ___:___ Toast will be made by:________________________
 
Last Song: ___:___
Music: Title-___________________________________ Artist-_________________________
 
 

The Quinceanera's Prayer of Dedication
I offer you, O Lord, my youth. Guide my steps, my actions, my thoughts. Grant me the grace to understand your new commandment to love one another, and may your grace not be wasted in me. I ask you this through Jesus Christ, your Son, our Savior and Redeemer.

Oh, Mary, my mother, present my offering and my life to the Lord: by my model of a valiant woman, my strength and my guide. You have the power to change hearts: take mine then and make me a worthy daughter of yours. Amen.
 
 

Other Planning Needs 

See Index on LEFT side

 

 

 

 

Quninceanera / Sweet 15 Planning Page 2

 

 

 

 

 

 

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