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Family Reunions

Family reunions are a special time and organizing one takes time. Use the following worksheets to help get things in action.

Committee Heads:

Finance/Fundraising:_____________________________________

Food Committee:__________________________________________

Invitation/Communication Committee:_______________________

Family History:____________________________________________

Entertainment/Activities Committee:________________________

Set-up Committee:_________________________________________

Clean-up Committee:______________________________________

Registration/Welcoming Committee:______________________

Decoration Committee:___________________________________

Photography and Recording Committee:______________________

Date of Event:

Day of Week:

Time:

Location Site:

Estimated # of People:

Address of Site:

Estimated # of Invitations:

Contact Person #1:

Phone:

Pager:

e-mail:

Contact Person #2:

Phone:

Pager:

E-mail:

Theme Colors:

Theme:

SITE LOCATION WORKSHEET

Location:

Address:

Contact Person:

Phone:

Web Site Address?

Fax:

Time Frame:

Base Rental Fee:

Fee Per Hour Extra:

Extra Time:

Pre-set up allowed:

Set-up Time:

Fee:

Clean-up Fee:

Security Fee:

Fee for Tables:

Sound System

TV/Monitors

Fee for Chairs:

# of Tables Needed:

# of Chairs Needed:

Fee for Table Clothes:

Alcoholic Beverages Allowed?

Electrical Outlets

Food on Site?

Other Services/Amenities:

Handicap Parking

Plenty of Parking

RV Parking

Kitchen

# of Restrooms

Play area

Covered outdoor Pavilion

Piano

Tennis Courts

Swimming Pool

Golf

Meeting Room

Pool Table

Horseback Riding

Nearby Park

Volleyball

Notes:

Other Requirements:

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SCHEDULING WORKSHEET

RSVP Due Date:

Final Head Count

Delivery Dates/Times:

Setup Time/Date

Clean-up Time

Rental pickup date and time:

Other:

Other:

Other:

	Consideration/Element	Comments/Decisions
	Potential site location visited
	Theme chosen
	Chairperson selected for each committee
	Gather cost estimates for Budget
	Check for proposed date to avoid conflicts
	Finalize date
	Begin designing invitation
	Develop press release listing for family reunion web sites