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General Information on Page 1

 

Business & Corporate Social Events Planning

Organizing Office Party

Worksheets on this Page      Committee Work

 

BUDGETING

Seminars and conferences take budgeting and planning.  Use the following as a guide, making adjustments where needed.

Location Site

20%

Printing Expenses

30%

Printing Expenses

10%

Food

25%

Speaker Fee

30%

Marketing

10%

Miscellaneous

10%

Miscellaneous

15%

Marketing

15%

Gifts

10%

Travel Expenses/Accommodations

15%

Supplies

10%

 

    

 

 

 

Worksheet Package (111 pages total)  Save Time!      

 

 

Trade Show 20 Booths 50 Booths 75 Booths 150 Booths

 

8x10 Booth Size 3,200 sq ft 8,000 sq ft 12,000 sq ft 24,000 sq ft

 

10x10 Booth 4,000 sq ft 10,000 sq ft 15,000 sq ft 30,000 sq ft

 

         

 

ROOM SIZE needed 

Seating Style

20 guests

50 guests

75 guests

150 guests

60” Round Tables 240 sq ft 600 sq ft 900 sq ft 1,800 sq ft
75” Round Tables 241 sq ft 602 sq ft 904 sq ft 1,808 sq ft
Theater Style Seating 180 sq ft 450 sq ft 675 sq ft 1,350 sq ft
School Room Style 18” Tables 290 sq ft 725 sq ft 1,088 sq ft 2,175 sq ft
School Room Style 30” Tables 350 sq ft 875 sq ft 1,312 sq ft 2,625 sq ft
Reception Style 190 sq ft 475 sq ft 712 sq ft 1,425 sq ft

 

PLANNER SHEET

Date of Event:

 

Day of Week:

Time:

Location Site:

 

Estimated # of People:

 

Address of Site:

 

 

 

Contact Person:

 

Phone:

Pager:

e-mail:

 

Special Guest:

 

Phone:

Pager:

 

e-mail:

 

Theme Colors:

Theme:

 

 

 

Staff Assignments

Event Manager

 

Registration Table

Facilitators

Public Relations

Hostesses

 

Greeters

 

VIP area Hostess

 

Other

 

   

Event Income Raising Plan

Booth Space Sales Chair

 

Booth Space Sales Determination

Ad Sales

Donations

 

Raffle

Auction (live or silent)

Bar

Merchandise

Ticket Sales/Admissions/Registration fees

Sponsor/Underwriters

 

Other:

 

 

 

 

 

 

Sponsor Signs

Awards/Recognition or Prizes

 

Certificates

Name Tags 

Calligrapher 

 

Seating Chart 

Bar Service  

Background Music Needed

 

Receiving Line Planned

Entertainment 

Arrange for Catering

 

Arrange for Hotel Rooms for Guests

Transportation  for Guests

Welcome Gifts in Rooms for guest speakers

Tours and Sightseeing accommodations needed

Head Table Required

 

List of Names at Head Table Completed

Event Program Determined & Printed for Distribution

Binders and Folders for attendees

Scrapbook and organization display set up

Novelty Items from other businesses or organizations

Maps

 

VIP Area

Thank you Cards

Event Photographer

 

Event Videographer

Media Notified

 

Company Brochures

 

Table Centerpieces or Flowers

Attendee Registration Table Needed

Receiving Line

 

Notes:

 

 

 

 

Security Needs:

 

 

Insurance/General Liability/Rider/Specialized

 

 

 

 

Printing Needs                 

Brochures

 

Invitations

Program

Flyers

 

Posters

Media Kit

Specialty Items

 

Handout materials

Registration Pakcets

 

 

Guest Speakers

Guest Speaker:

 

Title:

Company

 

Vitae Received?

 

Special Needs or Requirements (see equipment list):

 

 

 

 

 

 

 

 

Contact Number(s):

 

 

Person Assigned to Introduce Guest Speaker:

 

Assigned Facilitator for each workshop topic:

 

 

 

Confirmation Letter sent

 

 

 

 

 

Theme or Slogan for Event

Photographer Assigned

 

Assigned to Registration Table at event

Assigned to Brochure and Distribution

Assigned Registrar and Financial Officer

 Continued Education Credits for attendees

 

 

Business Meeting Equipment Needs

Advanced arrangements  are necessary when renting or obtaining any equipment

items that you may need.

  

Slide Project 335mm with carousel Overhead Projector
VCR Projector Screen
TV-VCR Combo 13" Projector Cart
TV-VCR Combo 19" CD Player (single disc)
TV-VCR Combo 25" CD Player (five disc)
TV 32" Screen Bullhorn
Pad Holder for Easel White Board 3'x5'
Easel, Aluminum & Flip Chart Pad Podium Tabletop
P.A. System (w/microphone, speakers, etc) Podium Stand-up
Microphone (wireless) Mic Stand
Microphone (hand held) Extension Cords
Wireless Collar Microphone Multi-Outlet Bar/Strip
Fax Machine Digital Camera
Real-to-real Tape Recorders Walkie-Talkies
Computer Interfaces Technical Staff members
Disc Players Projector Cart
Lecturn  Power Point projector LDS

 

Trade Shows & Booths

Waste Cans

Table Signs

Banners

Tables & Chairs

Draping (color of choice)

Table Skirting

Display Boards

Raffle Box

Booth Carpeting

Registration Counter

Table Decorations

TV/VCR

Brochures & Business Cards

Extension Cords

Clean up workers

Setup Crew

 

 

 

 

 

 

Hospitality Needs

Make an impression with Calligraphy for your Corporate Social Event!     Use Place Cards prepared in Calligraphy as a marketing tool and As a way to reflect the image of your company.  Two-sided place cards assist as a memory aid for clients and others!  

 

BREAK FOODS 

Morning Break

Afternoon Break

Fruit:  Apples

Fruit:  Apples

Fruit:  Bananas

Fruit:  Bananas

Bagels & Cream Cheese

Cookie Assortment

Croissants

Celery & Carrot Sticks

Pastries/Donuts

 

Whipped Butter

 

 

 

Coffee

Hot Tea

Iced Tea

Water

Regular & Diet Sodas

 

Note:  Consider the Diabetic for dietary needs

 

 

Other Hospitality Items Needed

For Luncheon arrangements, see "Menu Planning" 

Coffee Service & Coffee

Cups/Glass

Styrofoam

Sugar & Creamer

Spoons & Napkins

Tea Service & Tea

Cups/Saucers

Sugar & Creamer

Lemon, Spoons & Napkins

 

 

Follow-up Meeting

 

Return all rentals

 

 

Prepare Event Evaluation

 

 

Compile attendee evaluations

 

 

Complete check writing for payments

 

 

Determine assignments for letters of thanks and appreciation (speakers, media, special guests, volunteers, etc.)

 

 

Organize final files, literature and information on organizing for next event

 

 

COMPANY PICNIC or IN-HOUSE DINNER

Please  ü the food category that you WILL plan to bring.   Plan enough ___ number of people

 

 

Printed Name
in Readable Form
 
 
 
SALAD Dish
 
 
VEGETABLE DISH or CASSEROLE
 
PICKLES, OLIVES, & RELISH TRAY Items
 
 
MEAT DISH or CASSEROLE
 
 
DESERT  Dish or Item
 
A  SEALED SURPRISE!
Bottled Water, Soda Pop, Bread & Tableware
 

 

 

       

 

 

 

General Information on Page 1

 

 

 

 

 

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  “The Cowboy Spirit.”


Corporate Event Entertainment
Team Building Program
Dinner Speech-Humor-Music

Donnie Blanz
P.O. Box 392
Industry, TX  78944-0392
(979) 357-2764
donnie@donnieblanz.com
www.donnieblanz.com


“…music and humor for people who live on gravel roads, or those who have always wanted to.”

 

 

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